Hub
Daily command centre · Monday 5 May 2026 · Week 19
Today — Monday 5 May · W19
Structure over inspiration.
"What is within my control today?" — Epictetus, Discourses 1.1
Today's Priorities
01 Finish W1.01 print brief build
Done
02 Review Notion OS mockup v3
03 Set up Gumroad product listing
☐↩️ Carry Forward
Live Status
⚡ AMHigh
⚡ MidMedium
⚡ PM—
🔥 Deep Work Today
3.5h
✦ Yesterday
8 / 10
⚡ Quick Capture — Capture now. Process in Weekly Review.
⚡
Type to capture a thought, task, or idea...
ENTER
Inbox (3)
Someday/Maybe
Waiting For
All processed
⚡ Research Notion Gallery submission process
2m ago
Task
⚡ Supplier MOQ email to action
Yesterday
Waiting
⚡ Submit 7-Day Sprint to Notion Gallery
Yesterday
Task
⚡ + Capture
Active Goals
🎯 Launch ForgeVantage digital line
30 Jun
🎯 Build Groundwork to £2k MRR
Drifting
Active Projects — 3 in progress
🌐 Website v8 build + deploy
10 May
📋 Etsy listings — products 1–3
20 May
🗂️ Groundwork OS Mockup v4
90%
Navigate the OS
Daily
Daily Engine
8 tools · Opens daily
Compound
Compound
8 tools · Weekly
Professional
Professional
5 tools · Situational
Coaching
Coaching
4 tools · As needed
Resilience
Resilience
5 tools · In adversity
The Cascade — Values to Today
Values
🧭 Values Architecture — ACT framework. What actually matters.
↓
Annual
📐 Annual Blueprint — Four domains. Four quarters.
↓
90-Day
🎯 90-Day Goals — Three goals. One metric each.
↓
Monthly
🗓️ Monthly Review — Trend visibility across 4 weeks.
↓
Weekly
📅 Weekly Review — GTD processing. Intentions set.
↓
Daily
🟧 Daily Focus Sheet — Three priorities. Time blocks. Score.
📋 Monday 5 May
📅 Date
May 5, 2026
📆 Day
Monday
🎯 Goal
Launch ForgeVantage Digital
☑ P01 Status
Done
🔥 Deep Work
3.5h
↩️ Carry Forward
☐
Monday Prompt
"What is within my control today?"
— Epictetus, Discourses 1.1
Prompt:
MON
TUE
WED
THU
FRI
▶→ Morning reflection
What's in my control: the quality of focus today, how I respond if the brief takes longer than expected, whether I ship the Notion OS mockup by end of day...
Priorities
01 — Priority One
Finish W1.01 print brief build02
Review Notion OS mockup03
Set up Gumroad listing
☐↩️ Carry Forward — Uncompleted #01 moves to tomorrow
Must Not Do
Check email before P01 done
Social media before 6pm
Start P02 before P01 complete
Time Blocks
▶Morning — 06:00–12:00
Time
Task
Type
06:00
Morning routine + priorities review
Admin
07:00
W1.01 print brief — build
Deep Work
09:00
W1.01 print brief — continued
Deep Work
11:00
—
+ Add block
▶Afternoon — 12:00–18:00
▶Evening — 18:00–21:00
Energy
⚡ AMHigh
⚡ MidMedium
⚡ PM—
🔥 Deep Work3.5h
Notes
Notion OS brief further along than expected. The 5-zone architecture is clean. Need to check if mockup covers resilience zone adequately...
Evening Review — What moved today?
W1.01 brief complete. Notion OS mockup in progress. Gumroad setup carries to tomorrow — acceptable.
Day Score
8 / 10
P01 done before noon. P02 complete. P03 carries. Deep work block held across morning.
Weekly Review — Week 19
5–11 May 2026 · GTD Weekly Review + Motivational Interviewing Debrief
Deep Work
3.5h / 20h
Avg Score
— / 10
P01 Rate
1/1
This Week's Days
Week 19
All Weeks
Day
Priority 01
P01
Score
Deep Work
Mon
Finish W1.01 print brief build
Done
8
3.5h
Tue
—
—
—
—
Wed
—
—
—
—
Thu
—
—
—
—
Fri
—
—
—
—
+ New day
Review
What moved this week?
W1.01 brief complete and locked. Notion OS architecture confirmed across all 5 zones...
What didn't move?
Gumroad setup not started. Etsy listings still draft...
▶→ Why not? (Motivational Interviewing debrief)
MI Layer — Root cause of gaps
The build work absorbed all deep work capacity. Gumroad is admin not deep work — it was consistently deprioritised in favour of the more engaging build tasks. The gap isn't about time, it's about task sequencing preference...
Next Week Intentions
Launch W1.01 on Etsy and Gumroad
Submit 7-Day Sprint to Notion Gallery
Begin W1.02 Weekly Review brief
Monthly Review — May 2026
📅 Month
May 2026
📆 Quarter
Q2 2026
✦ Avg Week Score
7.4 / 10 ↑ from 7.1 last month
🔥 Total Deep Work
52h across 14 sessions
🟧 P01 Completion
81% 17/21 days
The Monthly Review sits between your Weekly Reviews and the Quarterly Debrief. It's the level where monthly trends become visible — patterns that weekly reviews are too granular to see and quarterly reviews aggregate away.
This Month's Weeks
Week
Top intention
Score
Deep Work
P01 Rate
W19
Finish W1.01 brief · Review Notion OS
8.0
3.5h
100%
W18
Complete product brief set · Etsy setup
7.4
18.5h
86%
W17
Notion OS architecture · Website v8
6.9
14.0h
71%
W16
Domain decision · OS page build
7.2
16.5h
80%
The Month's Review
▶What moved this month?
Groundwork OS architecture fully specced and mocked up. Website v8 built and ready to deploy. Domain crisis resolved — groundworkos.co registered. Product range confirmed at 28 tools across 5 zones...
▶What didn't move and why?
▶What did the month reveal about how I work?
▶What changes next month?
Month Score
7.4 / 10
Strong build month. Deep work total up 18% vs April. P01 rate improved. One goal drifting — Groundwork MRR target needs daily entry linking next month.
Goals
The Cascade — Annual Blueprint → 90-Day → Weekly Intentions
Active Goals
Filter
+ New goal
By Level
Annual
90-Day
All
Goal
Level
Domain
Progress
Deadline
📐 Build a £50k/yr digital product business
Annual
Work
Dec 2026
🎯 Launch ForgeVantage digital line
90-Day
Work
30 Jun
🎯 Build Groundwork to £2k MRR
90-Day
Work
31 Jul
📐 Reach 90kg at 15% body fat
Annual
Health
Dec 2026
🎯 Complete 12-week strength program
90-Day
Health
1 Aug
+ New goal
Cascade integrity
Every 90-Day goal links to an Annual goal. Every daily priority links to a 90-Day goal. Today's three priorities trace directly to values. Click any goal to see which daily entries served it.
Weekly Pattern Dashboard
📅 Range
Last 4 weeks · W16–W19
🔄 Updates
Auto — rollup from DB01 Daily Entries
This page turns your daily entries into intelligence. Not a log — a diagnostic. Four weeks of data, surfacing the patterns that weekly reviews obscure. Use it monthly to redesign your Ideal Week based on actual behaviour, not intention.
Day of Week Analysis
Average scores and deep work hours by day across last 4 weeks. Reveals your structural strengths and weak points.
Avg Day Score /10 · Last 4 Weeks
8.0
MON
7.3
TUE
6.8
WED
7.5
THU
6.0
FRI
7.8
SAT
8.5
SUN
Pattern insight
Friday is your weakest day (6.0 avg). Deep work hours drop to 1.2h — less than half of Monday. Consider moving your most important weekly deliverable to Thursday and treating Friday as shallow work + weekly close preparation.Deep Work Trend · 4 Weeks
By Week
By Day
By Goal
Week
Total Hours
Daily Avg
P01 Rate
Avg Score
W19
3.5h
3.5h
100%
8.0
W18
18.5h
3.7h
86%
7.4
W17
14.0h
2.8h
71%
6.9
W16
16.5h
3.3h
80%
7.2
Goal Drift Alert
Goals where no daily entry has been linked in the last 7 days. These are drifting — not failing yet, but unattended.
Goal
Status
Last Active
Days Silent
🎯 Build Groundwork to £2k MRR
Drifting
28 Apr
7
📐 Reach 90kg at 15% body fat
Watch
2 May
3
🎯 Launch ForgeVantage digital line
Active
Today
0
Energy Pattern Map
Day
AM (avg)
Mid (avg)
PM (avg)
Best window
Mon
High
Med
Low
07:00–11:00
Tue
High
Med
Med
07:00–12:00
Wed
Med
Low
Med
07:00–09:30
Thu
High
High
Med
07:00–13:00
Fri
Med
Low
Low
08:00–10:00 only
Redesign recommendation
Thursday is your highest-energy full day. Move your most cognitively demanding deep work block here. Protect 07:00–13:00 on Thursdays as sacred deep work time. Fri PM is consistently your lowest window — schedule admin and email processing there.Values Architecture
Coaching series Layer · ACT-based values clarification · Sits above the Annual Blueprint · Reviewed annually or when direction is unclear
About this tool
Not a goal-setting worksheet. The actual methodology: what do you want your life to stand for? ACT values work distinguishes between values (directions) and goals (destinations). This page is your compass. Everything above in the cascade derives from it.
Your Core Values
Build
Create things that last.
Products, businesses, skills. Leave something that works when you're not in the room.
Protect
Provide without compromise.
Financial security. Presence. The kind of father and partner that's actually there.
Perform
Work at the edge of capacity.
Physical and mental. The discipline that compounds.
Cascade Check
Do your current Annual goals map to these values? Are your daily priorities moving in a values-consistent direction?
Build → Annual: £50k digital business → 90-Day: Launch ForgeVantage → Today: W1.01 brief ✓
Protect → Annual: Financial security → 90-Day: £2k MRR → Today: Gumroad listing ✓
Perform → Annual: 90kg/15%bf → 90-Day: 12-week strength → Today: 07:00 session ✓
Coaching tools
All tools
🧭 Values Architecture
Active
This page · Annual review
🔄 Weekly Debrief
In Weekly Review
MI debrief toggle
🧠 Accountability Framework
DB 11
Monthly gap tracking
🔄 GROW Session Planner
Templates
Per coaching conversation
Resilience Audit
Resilience series Layer · Southwick's 10 factors + Kobasa's hardiness framework · Complete at start of any major transition
Transition Mode — Inactive
Resilience series tools are available but not foregrounded. If you are navigating a major transition, activate Transition Mode in Settings. The Hub will foreground these tools and the daily routine will adapt.
The 10 Resilience Factors
Rate yourself 1–5 on each factor. Honest assessment only — this isn't a performance review.
Factor (Southwick)
Your Rating
Status
Optimism — realistic, not blind
4/5
Strong
Facing fear — moving toward discomfort
3/5
Developing
Moral compass — values under pressure
4/5
Strong
Social support — network quality
2/5
Brittle
Role models — who you look to
4/5
Strong
Physical fitness — body as resource
3/5
Developing
Brain fitness — cognitive flexibility
4/5
Strong
Meaning and purpose — why it matters
5/5
Strong
Cognitive flexibility — reframing
3/5
Developing
Spirituality / acceptance — what can't be controlled
2/5
Brittle
Your brittle points
Social support (2/5) and Acceptance (2/5) — these are your vulnerability points under sustained pressure. The Transition Intelligence Kit addresses both directly. The Fatherhood Planner and Stoic Journal are relevant interventions.
Resilience tools
🌱 Resilience Audit
This page
Annual or at transition start
🔥 Pressure Response Journal
Templates
Per adversity event
📊 90-Day Debrief
DB 12
End of each quarter
🗺️ Transition Intelligence Kit
Premium
Activate when needed
📋 Transition Planner
Resilience backbone
Major life inflection
Stoic Library
The philosophy behind the system · 7 rotating daily prompts + extended library · Add your own
The Stoic tradition is built on one question: what is within your control? These prompts are not affirmations — they are directives. Each one asks you to act, not feel. They rotate through the week. Saturday and Sunday use fixed prompts matched to recovery and preparation.
The 7 Daily Prompts
▶MON"What is within my control today?" — Epictetus, Discourses 1.1
My interpretation
The quality of my attention today. Whether I respond or react. The standards I hold my work to regardless of outcomes...
▶TUE"Does this serve my purpose, or merely distract?" — Marcus Aurelius, Meditations 4.3
▶WED"Act. Don't react." — Epictetus, Enchiridion 20
▶THU"What would the man I want to become do today?" — Marcus Aurelius, Meditations 10.16
▶FRI"Finish what deserves to be finished." — Seneca, Letters 77
▶SAT"Rest is not idleness. Recovery is work." — Seneca, Letters 82
▶SUN"Prepare tomorrow's priorities tonight." — Ivy Lee Method
Your Own Prompts
Add prompts that challenge you. The only rule: it must require action, not just reflection.
Add a prompt...
System Map
How all 12 databases connect · The complete cascade · Open this when you're lost · Reference only — never edited
This is the architectural overview of the entire OS. Every database, every connection, every zone. When you're not sure where something lives or how it connects to everything else — start here.
Where to Start — The Four Phases
The OS is fully capable from day one but deliberately withholds complexity until you need it. Follow these phases in order. Each unlocks the next.
PHASE 01
The Daily Ritual
Days 1–14 · 10 min/day
The daily habit is the foundation everything else is built on. Nothing in the OS works without this running consistently. Two weeks before you add anything else.
Do this
🟧 Open Hub every morning
🟧 Create today's Daily Focus entry
🟧 Write Priority 01, 02, 03 — in order
🟧 Write the Must Not Do list
🟧 Read the Stoic prompt. One sentence response.
🟧 Time-block your day in the grid
🟧 Score the day /10 in the evening
🟧 Write tomorrow's three priorities tonight
🟧 Create today's Daily Focus entry
🟧 Write Priority 01, 02, 03 — in order
🟧 Write the Must Not Do list
🟧 Read the Stoic prompt. One sentence response.
🟧 Time-block your day in the grid
🟧 Score the day /10 in the evening
🟧 Write tomorrow's three priorities tonight
Ignore for now
Weekly Review
Goals database
Projects database
Habit Stack
Values Architecture
Pattern Dashboard
Zones 3, 4, 5
Goals database
Projects database
Habit Stack
Values Architecture
Pattern Dashboard
Zones 3, 4, 5
Ivy Lee rule: Work P01 to completion before touching P02. If P01 isn't done at day end, tick Carry Forward and it becomes tomorrow's P01. Do not reorder the list mid-day. The discipline is the point.
PHASE 02
The Weekly Rhythm
Weeks 2–4 · 30 min/week
The daily ritual tells you what to do today. The weekly rhythm tells you whether today's work is moving the right things. Add this only once the daily habit is solid — running it before the habit is established just adds friction without benefit.
Do this — every Sunday evening
📥 Open Quick Capture inbox — clear it
📅 Open Weekly Review template
📅 Score the week /10
📅 Record what moved and what didn't
📅 Create your first 90-Day Goal in DB05
📅 Link this week's priorities to that goal
📅 Set three intentions for next week
📅 Write Monday's P01 before you close
📅 Open Weekly Review template
📅 Score the week /10
📅 Record what moved and what didn't
📅 Create your first 90-Day Goal in DB05
📅 Link this week's priorities to that goal
📅 Set three intentions for next week
📅 Write Monday's P01 before you close
Ignore for now
Annual Blueprint
Projects database
Habit Stack
Values Architecture
Monthly Review
Pattern Dashboard
Zones 3, 4, 5
Projects database
Habit Stack
Values Architecture
Monthly Review
Pattern Dashboard
Zones 3, 4, 5
GTD rule: The weekly review is not optional. David Allen calls it the most important 30 minutes of the week. Skip it and the daily system becomes a disconnected to-do list. Run it and every daily priority becomes intentional.
PHASE 03
The Compound Layer
Month 2–3 · Adds depth
Once daily and weekly are running automatically, you have the capacity to add the longer-horizon tools. This is where the OS becomes genuinely powerful — your daily priorities start connecting all the way back to annual goals and values. Don't add all of these at once. Add one at a time, in the order listed.
Add in this order
1. Annual Blueprint — set your year
2. Projects DB13 — name active projects
3. Values Architecture — above everything
4. Habit Stack — two habits max to start
5. Strength Log — if training is a priority
6. Net Worth Tracker — monthly snapshot
7. Pattern Dashboard — run after 4 weeks data
2. Projects DB13 — name active projects
3. Values Architecture — above everything
4. Habit Stack — two habits max to start
5. Strength Log — if training is a priority
6. Net Worth Tracker — monthly snapshot
7. Pattern Dashboard — run after 4 weeks data
What this unlocks
Daily P01 traces back to annual goal
Projects visible on Hub alongside priorities
Values above the Annual Blueprint
Habits linked to daily entries automatically
Physical performance tracked end-to-end
Financial direction set quarterly
Data tells you how you actually work
Projects visible on Hub alongside priorities
Values above the Annual Blueprint
Habits linked to daily entries automatically
Physical performance tracked end-to-end
Financial direction set quarterly
Data tells you how you actually work
The cascade becomes real here. Once Values Architecture is filled in and Annual Blueprint is set, open any daily priority and trace it upward: P01 → Project → 90-Day Goal → Annual Goal → Value. If the trace breaks anywhere, something is misaligned. Fix the goal, not the priority.
PHASE 04
The Depth Layer
Month 3+ · As needed · Never forced
The Professional, Coaching, and Resilience series are not habitual — they activate for specific situations. Professional opens when a career event requires it. Coaching opens when the surface-level system isn't enough. Resilience opens when things get hard. None of these should be part of a daily routine. They exist to be there when you need them.
Professional series
Open when: new role, interview, promotion conversation, important meeting.
Tools: Interview Prep, Career Map, Promotion Case Builder, New Job 90-Day, Meeting Mastery.
Close when: event is done. Archive the page.
Tools: Interview Prep, Career Map, Promotion Case Builder, New Job 90-Day, Meeting Mastery.
Close when: event is done. Archive the page.
Coaching series
Open when: you know what to do but aren't doing it. Gap between intention and action. Direction feels unclear.
Tools: Weekly Debrief (MI), Accountability Framework, GROW Sessions.
Feeds back into: Weekly Review and Goals.
Tools: Weekly Debrief (MI), Accountability Framework, GROW Sessions.
Feeds back into: Weekly Review and Goals.
Resilience series
Open when: major life transition. Redundancy, health event, divorce, turning 40.
Activate Transition Mode in Settings. The daily ritual continues underneath — the daily ritual is the anchor, not a casualty.
Close when: transition complete. Run Transition Close page.
Activate Transition Mode in Settings. The daily ritual continues underneath — the daily ritual is the anchor, not a casualty.
Close when: transition complete. Run Transition Close page.
The most common mistake: opening the Coaching or Resilience series before Phases 1–3 are established. If your daily habit isn't solid, no amount of values clarification or resilience auditing will help. The depth layer only works when there's a daily structure underneath it to return to.
Phase 1
Daily Focus Sheet
10 min/day · 2 weeks
10 min/day · 2 weeks
Phase 2
Weekly Review + Goals
30 min/week · Month 1
30 min/week · Month 1
Phase 3
Compound Layer
One at a time · Month 2–3
One at a time · Month 2–3
Phase 4
Zones 3–5
Situational · Never forced
Situational · Never forced
Architecture Diagram
All 13 databases, all connections, all zones. The complete OS on one diagram.
🏠 Hub — Entry point · No data entry · All zones linked
↓ navigates to all zones
Daily · Daily Engine
DB01 Daily Entries
DB02 Weekly Reviews
DB03 Deep Work
DB04 Capture Inbox
DB02 Weekly Reviews
DB03 Deep Work
DB04 Capture Inbox
Compound · Compound
DB05 Goals
DB13 Projects
DB06 Training
DB07 Finance
DB08 Habits
DB09 Knowledge
DB13 Projects
DB06 Training
DB07 Finance
DB08 Habits
DB09 Knowledge
Professional · Professional
DB10 Professional
(Interviews + Meetings)
(Interviews + Meetings)
Coaching · Coaching
DB11 Accountability
+ static pages
+ static pages
Resilience · Resilience
DB12 Quarterly Reviews
+ static pages
+ static pages
Key database connections
DB01→DB027 daily entries group into their weekly review
DB01→DB05Daily entries link to the goal they serve
DB02→DB1212 weekly reviews roll up into quarterly
DB05→DB05Self-relation: Annual → 90-Day → Weekly cascade
DB01→DB08Habit completions link from daily entries
DB06→DB01Training sessions link to daily energy fields
Reading the diagram: Solid arrows show primary cascade flow — data moves through these connections automatically. Dashed arrows show cross-zone relations — optional links that add intelligence. Nodes with no arrows are static reference pages — open them to read and use their frameworks, but they don't connect to other databases through Notion relations. This is intentional. Not everything needs to be a linked database.
The amber pulsing circle marks the Daily Focus Sheet — the entry point for every user. Everything else in the OS either feeds into it or builds on what it produces.
The amber pulsing circle marks the Daily Focus Sheet — the entry point for every user. Everything else in the OS either feeds into it or builds on what it produces.
The Cascade — Top to Bottom
VALUES
🧭 Values Architecture — ACT framework. What actually matters. Coaching.
↓
ANNUAL
📐 Annual Blueprint — Four domains. Four quarters. DB05 Level=Annual.
↓
90-DAY
🎯 90-Day Goals — Three goals max. DB05 Level=90-Day. Links to Annual parent.
↓
MONTHLY
🗓️ Monthly Review — NEW. Rollup from 4 weekly reviews. Trend visibility.
↓
WEEKLY
📅 Weekly Review — DB02. GTD + MI debrief. Sets 3 daily intentions.
↓
DAILY
🟧 Daily Focus Sheet — DB01. Three priorities. Time blocks. Score. Close.
Groundwork Guide
Setup · The daily ritual · The weekly ritual · Methodology reference · Glossary · Read on day one.
Setup — First 3 steps
Enable dark mode (Settings → Appearance → Dark)
Read this Guide once, top to bottom
Open the Hub and create today's Daily Focus entry
The Rituals
▶
The Daily Ritual — 10 minutes total
Morning · 5 minutes
01 · Open Hub. Check inbox. Clear it or capture.02 · Set 3 priorities from backlog or Weekly Review.
03 · Write Must Not Do — what won't you start today?
04 · Read Stoic prompt. One sentence response.
05 · Time-block the day against your Ideal Week.
Evening · 5 minutes
01 · Score the day /10. Honest number.02 · Log deep work hours.
03 · Mark P01 status: Done / Partial / Carried.
04 · Write tomorrow's 3 priorities. Tonight, not tomorrow.
05 · One line: what moved today?
▶
The Weekly Ritual — 30 minutes · Sunday evening
Sunday Evening · 30 minutes
01 · Open Brain Dump — sweep everything out of your head.02 · Process Brain Dump inbox — move each item to backlog, goal, or discard.
03 · Review 90-Day Goals — did this week move the right things?
04 · Review energy and deep work totals for the week.
05 · Write 3 intentions for next week.
06 · Score the week /10.
07 · Run the Ivy Lee Weekly Close — write Monday's P01, P02, P03.
▶
The Monthly Ritual — 45 minutes · First Sunday of month
Monthly · 45 minutes
01 · Open Monthly Review. Review the 4 weekly entries.02 · Check Pattern Dashboard — what does the data show about how you worked?
03 · Check Goal Drift alerts — any 90-Day goals going silent?
04 · Complete the four reflection toggles.
05 · Score the month /10.
06 · Set next month's primary focus — one sentence.
▶
The Quarterly Ritual — 2 hours · End of each quarter
Quarterly · 2 hours
01 · Open 90-Day Debrief (Resilience series). Complete all sections.02 · Review Values Architecture — do your goals still map to your values?
03 · Set next quarter's 3 goals in DB05.
04 · Update Annual Blueprint milestones.
05 · Run Accountability Framework review — what intention-action gaps appeared?
06 · Update Ideal Week for the new quarter.
Methodology Reference
The six proven systems built into the OS. Every feature traces to one of these. Open any toggle to understand the science behind the tool.
▶
Ivy Lee · 1918The Ivy Lee Method→ Daily Focus Sheet priorities
At the end of each day, write down the three most important tasks for tomorrow in order of importance. Start with task one. Work until it is complete before moving to task two. Whatever remains carries to the next list. Repeat without exception.
Why three, not six: Lee's original used six. Groundwork uses three because six encourages overcommitment — the illusion of a plan rather than a real choice. Three forces the actual question: what matters most today?
Why three, not six: Lee's original used six. Groundwork uses three because six encourages overcommitment — the illusion of a plan rather than a real choice. Three forces the actual question: what matters most today?
In the OS — DB01
P01 (amber callout), P02, P03. P01 Status field (Done/Partial/Carried). Carry Forward toggle. Evening: write tomorrow's three before sleep.▶
Allen · 2001Getting Things Done (GTD)→ Brain Dump · Quick Capture · Weekly Review
The brain is for having ideas, not holding them. GTD's insight: cognitive load from open loops — uncommitted thoughts, unprocessed tasks, vague intentions — degrades attention quality. Externalise everything into a trusted system. Process it regularly. Work from the system, not from memory.
The five steps: Capture → Clarify → Organise → Reflect → Engage. The Weekly Review is GTD's Reflect step — the most important and most skipped.
The five steps: Capture → Clarify → Organise → Reflect → Engage. The Weekly Review is GTD's Reflect step — the most important and most skipped.
In the OS — DB04 + DB02
Quick Capture inbox on Hub. Brain Dump page. Weekly Review brain dump processing section. Someday/Maybe and Waiting For views.▶
Newport · 2016Deep Work→ Deep Work Planner · Time blocks
Deep work is professional activity performed in a state of distraction-free concentration that pushes cognitive capability to its limit. It produces value that shallow work cannot. The ability to perform deep work is becoming rare and increasingly valuable.
The core practice: Schedule specific deep work blocks. Define one deliverable per session before starting. Remove all distractions in advance. Track hours weekly — the number is diagnostic.
The core practice: Schedule specific deep work blocks. Define one deliverable per session before starting. Remove all distractions in advance. Track hours weekly — the number is diagnostic.
In the OS — DB03
Deep Work Planner database. Single deliverable field. Distraction removal log. Session debrief. Daily deep work hours field in DB01. Pattern Dashboard 4-week trend.▶
Clear · 2018Atomic Habits→ Habit Stack Builder
Habits are the compound interest of self-improvement. The key insight: every habit is built on a cue-routine-reward loop. Identity is the lever — you don't build habits by setting goals, you build them by deciding what kind of person you want to be and casting votes for that identity every day.
Habit stacking: anchor new habits to existing ones using the formula "After I [current habit], I will [new habit]." This is why the Habit Stack Builder asks for a stack position — AM routine, work start, post-workout, PM routine.
Habit stacking: anchor new habits to existing ones using the formula "After I [current habit], I will [new habit]." This is why the Habit Stack Builder asks for a stack position — AM routine, work start, post-workout, PM routine.
In the OS — DB08
Habit Stack Builder. Cue, Routine, Reward fields. Stack Position. Identity statement per habit. Streak tracking. Links to DB01 daily completions.▶
Hayes · 2005ACT — Acceptance & Commitment→ Values Architecture
Acceptance and Commitment Therapy distinguishes between values (directions) and goals (destinations). Values are never completed — they describe how you want to move through life. Goals are milestones along that direction. The Values Architecture tool runs ACT's values clarification process and feeds its outputs into every level of the Cascade.
The key question: "What do you want your life to stand for?" Not what do you want to achieve — what do you want to be about?
The key question: "What do you want your life to stand for?" Not what do you want to achieve — what do you want to be about?
In the OS — Coaching
Values Architecture static page. Cascade check — every annual goal maps to a named value. Reviewed annually or when direction feels unclear.▶
Southwick · 2012Resilience Science→ Resilience Audit · Resilience
Steven Southwick's research identified ten factors that distinguish people who recover from adversity from those who don't. Resilience isn't a fixed trait — it's a set of capacities that can be assessed, developed, and strengthened before they're needed. The Resilience Audit uses his framework to identify where you're strong and where you're brittle.
Kobasa's hardiness: Commitment, Control, and Challenge — the three components of psychological hardiness that predict how people respond under sustained pressure.
Kobasa's hardiness: Commitment, Control, and Challenge — the three components of psychological hardiness that predict how people respond under sustained pressure.
In the OS — Resilience
Resilience Audit (10-factor assessment). Transition Intelligence Kit. Pressure Response Journal (PTG methodology). 90-Day Debrief. Activates when Transition Mode is on.Glossary
Every term used across the OS — defined once.
Term
Definition
Where used
Cascade
The connected hierarchy: Values → Annual → 90-Day → Monthly → Weekly → Daily. Every level feeds the one below it.
Hub · System Map
Open Loop
Any uncommitted thought, unprocessed task, or vague intention not yet in the system. Cognitive load source. Cleared by capture.
Brain Dump · Hub
P01
Priority One. The single most important task today. Worked to completion before P02 begins. Tracked by P01 Status field in DB01.
DB01 · Hub
Carry Forward
When P01 is incomplete at day end it becomes tomorrow's P01. Not a failure — a commitment. The core Ivy Lee mechanism.
DB01
Goal Drift
A 90-Day goal where no daily entries have linked to it for 7+ days. Flagged automatically in the Pattern Dashboard as "Drifting".
Dashboard · DB05
Transition Mode
Resilience activation state. When on, Hub foregrounds Resilience tools. Daily daily ritual continues underneath — it is the anchor, not a casualty.
Hub · Resilience
Deep Work
Cal Newport's term. Distraction-free focused work that pushes cognitive limits. Tracked daily in DB01. Weekly total visible in Pattern Dashboard.
DB01 · DB03 · Dashboard
Groundwork Principle
"Structure over inspiration. The system works when you use it, not when you design it. Start today."
Projects
DB13 · The missing layer between 90-Day Goals and daily priorities · One project = one deliverable with a deadline
🔗 Links to
DB05 Goals (parent) · DB01 Daily Entries (child)
📐 The distinction
A Goal is an outcome. A Project is a deliverable. "Launch ForgeVantage" is a goal. "Build Etsy listings" is a project.
What belongs here
Any piece of work with a defined end state, a deadline, and more than one action step. A project lives below a 90-Day Goal and above your daily priorities. When you write a daily P01, it should link to a project here. When a project completes, it links back to mark progress on its parent goal.
Active Projects
Projects · Board by Status
Board
Table
Timeline
+ New project
Not Started
🎤 Submit to Notion Gallery
↑ Launch ForgeVantage digital
Due: 30 May
📈 Build Gumroad store
↑ Groundwork to £2k MRR
Due: 15 Jun
In Progress
🌐 Website v8 build + deploy
↑ Launch ForgeVantage digital
75%
📋 Etsy listings — products 1–3
↑ Launch ForgeVantage digital
40%
🗂️ Groundwork OS Mockup v4
↑ Groundwork to £2k MRR
90%
Review
📄 W1.01 print brief v3
↑ Launch ForgeVantage digital
Awaiting final approval
Complete
Domain registration
groundworkos.co ✓
Competitive research
No direct competitor found ✓
Project Table View
Board
Table
Timeline
Project
Area
Goal
Status
Next Action
Deadline
🌐 Website v8 build + deploy
Work
Launch ForgeVantage
In Progress
Deploy to Netlify
10 May
📋 Etsy listings — products 1–3
Work
Launch ForgeVantage
In Progress
Upload thumbnails
20 May
🗂️ Groundwork OS Mockup v4
Work
Groundwork £2k MRR
In Progress
Final review pass
7 May
🎤 Submit to Notion Gallery
Work
Launch ForgeVantage
Not Started
Write submission copy
30 May
💪 12-week strength program W1–3
Health
90kg 15% body fat
In Progress
Week 4 session tonight
1 Aug
+ New project
▶DB13 Properties schema
Property
Type
Notes
Project
Title
Outcome-oriented name: "Launch X" not "Work on X"
Area
Select
Work · Health · Finance · Relationships · Personal
Goal (Relation)
Relation → DB05
Parent 90-Day goal this project serves
Status
Select
Not Started · In Progress · Review · Complete · Paused
Progress
Select
0% · 25% · 50% · 75% · Done — manual keeps it honest
Next Action
Text
Single next physical action. Updated every session.
Deadline
Date
Hard deadline — drives Priority view filtering
Daily Entries (Relation)
Relation → DB01
Days that included work on this project
Notes
Text
Working notes, references, links for this project
The full hierarchy: Values Architecture → Annual Blueprint → 90-Day Goals → Projects → Daily Priorities → Deep Work Sessions.
Every daily P01 should link to a project. Every project links to a 90-Day goal. Every goal links to an annual outcome. Every annual outcome maps to a value. The cascade is now complete end-to-end.
Every daily P01 should link to a project. Every project links to a 90-Day goal. Every goal links to an annual outcome. Every annual outcome maps to a value. The cascade is now complete end-to-end.
Zone Notes
Reference material, useful links, and working notes organised by zone. Lightweight — not a second brain. Drop things here that don't fit elsewhere.
This page is a light reference layer, not a full knowledge base. Each zone has its own toggle section. Drop links, resources, and working notes relevant to that zone's tools here. Reviewed monthly — anything not referenced in 60 days gets discarded or moved.
▶
Daily Engine
Working note: Stoic prompts currently repeat weekly — expand to 28-day rotation in v1.1 update. Source material: Meditations, Enchiridion, Letters.
▶
Compound
▶
Professional series
Note: Professional series tools activate for specific career events. When a project like "Interview prep" opens in DB13, relevant reference material from here should be linked directly into the project page.
▶
Coaching series
▶
Resilience series
Transition Mode
If the Resilience series is activated, this section becomes the primary reference hub. Add any transition-specific contacts, documents, or resources here during the transition period.